How to Share an Airbnb Calendar with a Cleaner Effectively

Scheduling turnover cleanings is an essential aspect of running Airbnb properties. But for a host managing multiple listings across different platforms, coordinating cleaning schedules with cleaners can be a logistical headache.

Keeping your STR property clean is crucial for securing future bookings, positive reviews, and ratings. So, how can you ensure your cleaning team knows when to spruce up your rental space? In this blog, we’ll discuss how to share an Airbnb calendar with a cleaner in an efficient way to ensure timely cleanings between stays and a stress-free hosting experience.

How to Share an Airbnb Calendar with Cleaners

By sharing your Airbnb calendar with cleaners, you can ensure they are always aware of upcoming check-ins and checkouts, which allows them to plan cleanings and execute them effectively. It helps keep you and your cleaners on the same page, minimizing the risk of scheduling conflicts and missed cleanings.

Knowing that your STR property is pristine for every new guest arrival allows you to host with confidence and focus on growing your business. You’ll be able to scale faster if you streamline your operations using short-term rental software like Hospitable. Our system utilizes AI to help automate 90% of your daily tasks.

So, how to share your Airbnb calendar with your cleaner digitally?  There are two primary methods for granting calendar access to Airbnb cleaning staff.

Share your Google calendar

You can sync your Airbnb calendar with your Google calendar via iCal, and then share that with your cleaner. It’s a free way to give your cleaning crew access to your Airbnb schedule, but it’s not perfect, so we don’t recommend it.

By directly sharing your calendar, you can only tell your cleaners when your Airbnb is occupied, but there is no way to specify cleaning dates and times and assign tasks to specific cleaners.  This means you’ll need to communicate these details using other channels (phone calls, SMS, email) and regularly follow up to ensure that your cleaners are aware of any booking updates.

Additionally, if you list your property on multiple OTAs and have a direct booking website, you’ll want to let your cleaners know about bookings from all your booking sources. Then, you’ll need to share your booking calendar separately with your cleaners for each platform.

If you manage multiple listings, it can be an organizational nightmare. That means you need a more reliable solution that will help you streamline operations and create an automated system, making your life easier.

Use property management software

When it comes to organizing cleaners successfully, property management software with channel manager, team collaboration, and task management features is the ultimate solution in terms of efficiency and control. These tools enable you not only to share your booking calendar but also to schedule and assign cleaning and maintenance tasks in a completely hands-off manner, saving you a significant amount of time. You won’t have to stress over calendar syncing or worry if your cleaner has seen the changes.

For example, with Hospitable, you can sync your listings’ calendars on Airbnb, Vrbo, Agoda, Booking.com, and your direct booking website, and have your reservations accessible for overview in a single calendar. Then you can gather a team and work together on a single platform, sharing with your team members only the information of your choice.

Hospitable offers three approaches to team management.

1. You can add cleaners as secondary users and allow them direct access to a part of your account via their own login. Give them access to the listings and features they only need to plan their activities and do their job. This way, you can have different cleaners assigned to different properties.

2. If you don’t want to give your cleaners direct access to your Hospitable account, you can utilize our task management feature. Then, all the information you want to share with them will be sent externally via email or SMS to ensure they are always aware of upcoming tasks and any schedule changes.

You can create task rules, choosing when, how, and who will be notified about new tasks. Our system will automatically assign tasks to your cleaners based on booking information, such as check-in or checkout dates, and send them reminders that they have a job to do. You can be sure that we’ll notify your cleaners even about the same-day turnovers.

3. Hospitable also integrates with top cleaning management apps, helping you find reliable local cleaners and coordinate with professional Airbnb cleaning services. Then you won’t have to rely on a specific cleaner who can get sick, go on a vacation, or be unavailable when you get a last-minute booking.

If you connect your Hospitable profile to a vacation rental cleaning app of your choice, it will automatically schedule cleanings based on your booking calendar and notify available cleaners who are familiar with your property and can respond quickly.

You can find a list of software tools that integrate with Hospitable on the Integrations page.

Bottom Line

Whether you are running a single Airbnb property or managing multiple listings, having an efficient system for coordinating cleaning schedules is crucial for success. It’s up to you to decide how to share your Airbnb calendar with your cleaner, but the most efficient way to do it is to use software tools that allow you to automate the process.

Consider using vacation rental software with channel manager functionality, such as Hospitable. Our STR super app directly integrates with major OTA platforms, centralizes all booking, guest, and cleaning info into one dashboard, and automatically schedules tasks for your cleaners according to your booking calendar.