Rental Inventory Checklist for New Hosts to Ensure Perfect Guest Experience

rental inventory checklist

By  The Hospitable Team

Owning a vacation rental is a great way to earn extra income, but getting started in the hospitality industry can feel overwhelming. While many of today’s travelers prefer to stay in vacation rentals instead of hotels, they have high expectations about customer service.

It’s your job as a host to ensure your guests have an enjoyable experience. That’s why you need to prepare your property for STR guests and stock it with the essential items necessary for a comfortable stay. You should also consider providing some extras to help you stand out from the competition and attract more travelers

To ensure that nothing gets overlooked and your home is fully equipped to meet the needs of your guests, it’s smart to create a vacation rental inventory checklist. It guarantees you cover all the basics to meet your guests’ preferences.

Host Checklist

How to Turn Your Home into Vacation Rental

There’s so much to do before listing your property on Airbnb and other OTAs and start welcoming guests. You need to transform your home into a guest-friendly space where they can relax and enjoy their stay.

Make sure your property is safe. Fix any loose steps and exposed wires and repair or replace appliances that don’t work properly. You should also install carbon monoxide and smoke detectors and provide a fire extinguisher and a first aid kit.

Furnish and decorate your home to make it comfortable and inviting. Buy durable short-term rental furniture and invest in artwork, vases, plants, mirrors, throw pillows, and other home décor items to make your rental space visually appealing to your target guests.

Give your house a deep clean and plan how you’ll handle cleaning your property in between bookings. Hire professional cleaners and provide them with a detailed cleaning checklist they should follow during each turnover. Managing your cleaners and assigning tasks to them will be easier if you automate this process using vacation rental software like Hospitable.

You don’t need to rely on yourself to manage cleaners.

Automate your team reminders to eliminate the human error.

Equip your property with amenities to ensure a comfortable stay for your guests. Modern travelers are demanding and can filter their searches on Airbnb and other vacation rental listing sites according to the amenities they like. So ensure you can offer as many of the most popular amenities as possible, including WiFi, kitchen, TV, washing machine, and air conditioning.

Rental Inventory Checklist: Stock Your Vacation Rental Like a Pro

To help you set up your vacation rental for the first time, we’ve created a comprehensive short-term rental inventory checklist that you can rely on. It covers all the items and amenities you need in your STR property, including furniture, appliances, linens, and other supplies.


A well-stocked kitchen is an essential amenity itself, so you should equip it with everything your guests might need for a home-cooked meal.

  • Refrigerator and freezer
  • Microwave
  • Dishwasher
  • Oven with stovetop burners
  • Blender
  • Coffee maker
  • Pots and pans
  • Plates and bowls
  • Coffee cups
  • Wine glasses
  • Cutting board
  • Food storage containers
  • Tea and coffee
  • Salt and pepper
  • Basic spices/seasonings
  • Sugar
  • Vinegar
  • Flour
  • Cooking oil
  • Can opener
  • Kitchen scissors
  • Kitchen towels
  • Dishwashing soap
  • Paper towels
  • Trash cans and bags


When stocking the bathroom, you should consider the things you use and focus on quality and cleanliness. Your guests will expect that your bathroom has the following items:

  • Hand and bath towels for each guest
  • Toilet paper
  • Liquid hand soap
  • Towel hooks
  • Hair dryer
  • Shampoo and conditioner
  • Body wash or shower gel
  • Toothpaste and disposable toothbrush
  • Small garbage cans and trash bags


In this room, you need to provide everything that your guests need for a great night’s sleep and create a comfortable atmosphere so that your guests can relax. The essential bedroom items include:

  • A double bed with a cozy mattress
  • High-quality pillows
  • High-thread count bedding
  • Extra blankets
  • Bedside tables and lamps
  • Thick curtains that can block the light in the morning
  • Alarm clock
  • A ceiling fan or air conditioning system
  • A full-length mirror
  • Clothes hangers

Living room

Make sure that your living room is spacious and inviting, and since it’s a high-traffic area, investing in durable, long-lasting furniture makes sense. To ensure your guests can enjoy this amenity, you must equip it with a functioning entertainment center and stock it with a few rainy-day activities.

  • Couches and chairs
  • Entertainment system
  • Smart TV
  • Lighting and lamps
  • Side tables and coffee table
  • Décor (vases, artwork, green plants, throw pillows)
  • Books
  • Board games
  • Deck of cards
  • Pens and pencils

You can use these ideas as a starting point to create your own rental inventory checklist. Make sure to share your checklist with your cleaners so they can quickly notice what your property has and what it needs during turnovers. This way, you can ensure that everything meets your guests’ expectations so they will be more likely to leave you positive reviews.

If you want to build a successful STR business, you should focus on marketing your rental property and providing a memorable guest experience to make your guests happy. You’ll have more time for that if you automate your hosting routine using vacation rental software like Hospitable, making your business more efficient.

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Outdoor area

If you have a large outdoor space, try to equip it with some of the following items and amenities to enable your guests to fully relax and enjoy their time outside.

  • Outdoor furniture: a table, chairs, an outdoor couch, or a hammock
  • A sun umbrella
  • A barbeque grill
  • A private pool or hot tub
  • Outdoor lighting
  • Outdoor games
  • Decorative low-maintenance plants and landscaping


You’ll want to include some basic items to ensure cleanliness and convenience.

  • Vacuum cleaner
  • Washer
  • Dryer
  • Laundry detergent
  • Cleaning supplies
  • Broom
  • Dustpan
  • Flashlight
  • Extra phone chargers and headphones

Bottom Line

A comprehensive vacation rental inventory checklist can help you create a welcoming atmosphere when making your property ready for your guests and ensure that all the items are still in place after your guests leave. This can help you improve the guest experience and build a successful vacation rental business.

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No matter what type of accommodation you offer on Airbnb, cleanliness is of the utmost importance to your guests. If your guests notice one small thing that was not cleaned properly, they’ll let you know if your cleaning standards aren’t up to par. It’s crucial not to miss a spot and our list will come in handy.

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