Messages: How to Manage Your Communication with Guests with Ease

booking com messages

By The Hospitable Team

Effective communication is an essential component of guest experience that is crucial to the success of your vacation rental business, no matter what OTA platform you use to list your property. If you get it right, it can lead to positive reviews and repeat bookings. But at the same time, this aspect of hosting is very time-consuming, especially if you manage several properties.

Airbnb offers limited functionality to streamline your communication with travelers so you don’t have to write the same message to each guest repeatedly. And what about What tools are there for hosts to help them communicate with guests using messages?

Let’s take a closer look at the messaging tools that offers to hosts to help them save time on operational tasks and ensure that guests can have timely replies. Messages: Tools for Communicating with Guests

You can use the Extranet or Pulse app to communicate with your guests to make them feel welcome and provide them with useful information to feel confident about their booking.

You can contact your guests before, during, and after their stay and respond thoughtfully to their messages. But keep in mind that you can only use messages to contact your guests after they have booked your property. Here is what you can do using messaging tools:

  • Create message templates and use them to send personalized messages to guests
  • Personalize your templates by adding placeholders for your guest’s name, check-in date and time, property name, and more
  • Add image attachments to help clarify location and other important details
  • Schedule messages to be sent automatically when guests make a booking or at specific points before arrival or departure
  • Use templates to automatically respond to frequently asked questions on check-in, check-out, parking, and bed types. messages are a useful feature that can help streamline your communication with guests and reduce your workload so you can have more time to focus on other daily tasks. But as you see, messaging tools provided by the platform have their limitations.

And if you also list your home or apartment on other vacation rental booking sites, for example, Vrbo, you’ll need to use additional messaging services. So, what can you do to ensure fast, clear, and personalized communication with all your guests?

You can easily solve this problem using vacation rental management software like Hospitable. Our tool has advanced Guest Experience functionality and can automate your messages and conversations with guests on other channels, including your direct booking website.

Have conversations with your guests even when you sleep.

We will detect questions and answer on your behalf; send fully custom messages triggered by events, and much more!

How to Automate Messages with Hospitable

Hospitable has integration that can help you automate your communication with your guests similarly to other OTA platforms we support. You can configure all messaging rules under Guest Experience and then manage all conversations with your guests from our Unified Inbox. This way, you’ll feel confident that all your guests will always receive the necessary information when they need it.

Scheduled messages guests appreciate quick replies to their messages with requests and questions, but it’s not enough to get more great reviews and bookings. You must be proactive in your communication during all customer journey stages. This way, you can show your guests that you’re a responsible host who cares about providing them a memorable experience.

That means you need to create a personalized message flow for every guest who booked your STR property. It should include several essential messages that give travelers all the important information they need for a pleasant stay in small, digestible chunks. And Hospitable can help automate this process, saving you hours each week. All automatic messages to guests will be sent via email.

You just need to create message templates to cover the stages of the message flow or use our preloaded message templates and apply short-codes to personalize them for each guest. You can choose from 50+ short-codes to make your messages more relatable to your guests and ensure you don’t sound like a robot.

Pro tip. You can use our templates and detailed instructions to master specific types of messages:

Then, you can create scheduled message rules to plan messages and send them based on timing, such as when a new reservation is made, check-in and check-out time, or a day of the week. For example, you can schedule messages to share information about check-in and check-out instructions, directions to your property and access codes, Wi-Fi details, local attractions, and review reminders.

Replies to events

Hospitable users can also create messaging rules to send automatic messages to quickly respond to certain events. You can create rules to send such messages immediately or delay them for up to 60 minutes.

Since doesn’t support events before booking, such as new inquiry, pre-approval, and request to book, we can only automate replies to 2 events that the platform supports. These events are booking confirmation and booking cancellation. 

Hospitable also allows you to add attachments to your messages, for example, images. There are no restrictions about the specific types of files you can send, but there is a size limit of 10 MB.

You will always know if your guest received and read an automatic message because we will display the status of each message in your Inbox. There are four possible statuses available, such as

  • Seen
  • Not seen yet
  • Failed (bounced or marked as spam)
  • Clicked (if the message includes links)

AI-powered features

And what if you want to create a personalized response to your guest’s message? Hospitable can help do it quickly and effectively. It has ChatGPT integration that combines the intuitive Inbox tools with ChatGPT’s advanced natural language processing capabilities.

You just have to go to the guest conversation in your Inbox and select the magic wand. ChatGPT will use the listing, reservation, and conversation history to generate an accurate and personalized draft response to your guest. You can review and edit it before you send it to your guest.

As you see, Hospitable’s AI-powered messaging system is more advanced than tools for communicating with guests offered to hosts by You can use Hospitable to communicate with guests on other vacation rental listing sites and manage all your messages in one centralized inbox.

Our tool also supports team messages for reservations. It can automatically send notifications to your cleaners to remind them that they have a new job to do, so you don’t have to do it manually.

Moreover, Hospitable is comprehensive vacation rental management software with powerful features to help STR hosts and property managers streamline their business operations. Hospitable can increase your efficiency by automating almost all your routine tasks so you can focus on growing your business.

All your STR business in one convenient window

Automate communication, manage channels, sync calendars, push pricing updates, notify your team, and much more!
Start today with a 14-day free trial.

Bottom Line offers free messaging tools for hosts to help them manage communication with guests, reply to guest messages, and provide them with helpful information when needed. But although messages functionality allows you to use message templates and schedule sending messages automatically, it has some limitations.

On the other hand, Hospitable offers a comprehensive AI-powered messaging system. It allows you to fully automate your conversations with guests and guests on other channels and your team. You can manage all conversations with your guests from Hospitable’s Unified Inbox and use ChatGPT integration to craft accurate, personalized responses instantly. Moreover, you can use Hospitable to streamline your operations and run your vacation rental business on autopilot. 

You may also want to check out our blog article to learn more about using Airbnb automated messages and staying on top of your guest communication.

booking com host fees Host Fees

While listing your vacation rental property on is free, you’ll need to pay a commission fee for each reservation made through the platform. So how much should you expect to pay? Read on to learn more about host fees for property owners.

booking vs airbnb

Booking vs. Airbnb: Which Platform Is Better for Hosts?

Not sure which OTA platform to choose to list your vacation rental home—Airbnb or Both platforms are popular among travelers and have millions of daily visits, so it’s better to take a closer look at both. Check this post for an in-depth comparison!

Booking guidelines Host Guide for Beginners

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